Extend/modify contracts without rebuilding Update budgets, mileage, and repayments Auto-update payroll and finance schedules AI-validated audit trails Pre-fill employer/employee letters, attachments

Targeted initially at receipts and allowing easy upload through the drivers portal, its envisioned that this capability would be applied more broadly to documents upload in other modules at a later stage. OCR across PDF/JPG/PNG/HEIC/mobile formats Detect invalid photos (faces, non-receipts) Auto populate relevant fields within screens directly from receipt or document Auto-approve claims under $80 GST inclusive after receipt is validated Funds Sufficiency Check: Ensure the driver account has enough money before auto-approval Duplicate/fraud detection Agentic Expense Validator: AI-based validation pipeline Full audit trail and explainable AI decision logs

Problem Statement: Today, employers have limited visibility into changes to employee payroll deductions, particularly when a novated lease or vehicle usage deviates from the original assumptions (e.g., higher kilometres, servicing, or running costs). These variations are typically identified late and communicated through manual reports, emails, or escalations, requiring employer intervention outside normal payroll workflows. This results in delayed approvals, reactive payroll adjustments, additional coordination effort, and avoidable friction between employers, FMOs, and employees. Goal: Provide employers with a role-appropriate portal that gives them early visibility, approval control, and automated payroll alignment for salary packaging and novated lease variations—allowing changes to be approved and applied cleanly, predictably, and with minimal manual intervention. Key Capabilities Proactive notification of payment variations Employers are notified when higher vehicle usage or cost changes will result in a payroll deduction variation, before the change is applied. Approval workflows for variations Employers can review and approve (or query) proposed payroll changes directly in the portal, with full context and audit trail. Payroll system integration Once approved, variations can be automatically passed to the employer’s payroll system, removing the need for manual re-entry or follow-up. Ongoing visibility and oversight Employers can view current balances, funding position, upcoming payroll impacts, and historical changes in one place. Key Benefits Early visibility into cost and payroll impacts, reducing surprises Faster, cleaner payroll adjustments with fewer errors Reduced manual coordination between employers, FMOs, and support teams Improved employer confidence and control without increasing administrative burden Preserved service model, with FMOs retaining ownership of customer relationships

The Driver Portal upgrade brings novated lease management into a single mobile app. Drivers can see where their lease is up to, what they have set aside from their pay, what they are spending by category, and what their next car could look like, all from their phone. The goal is to give drivers control and clarity and to remove the friction of managing a novated lease. The app is fully customisable per customer, so branding, colours, logo, and naming can be configured. Launch and sign-in Drivers sign in with either their email or mobile number, then verify with a biometric scan or a one-time code sent to their mobile. There are no passwords to remember, and the account stays secure. Sign-in drops the driver straight into the home dashboard. Home dashboard The dashboard is the hub of the app. It shows where the lease is up to, how much the driver has set aside from their net pay, and a summary of their active vehicle. An insight carousel across the top rotates through timely prompts so useful information surfaces without the driver going looking. A notification bell carries an unread indicator when something needs attention. Quick actions cover the everyday tasks: log kilometres, add a claim, ask Lily, and refer a friend. From the dashboard, drivers can jump straight into their lease, statements, claims, upgrade options, and maintenance. Budget and spend management Each running cost has its own budget, including fuel, tyres, and servicing. Live spend is shown against each category with a simple over or under indicator. Tapping a category opens the transactions behind it for full transparency. A Top up option uses AI to rebalance the budget, lifting only the categories that are over budget and leaving the rest alone, with a clear summary of what changed and why. Because any budget change affects take-home pay, a pay-impact preview is shown before anything is committed. Drive and vehicle tracking Drivers log odometer readings in a moment, and every reading is kept as a full history. From those readings, the app projects annual kilometres and forecasts where the driver will land by the end of the lease year, which matters because kilometres drive the whole lease calculation. When a service is coming due,

Details TBC. We are looking to combine a lot of your requests into a Reporting Platform which would enable you to create custom reports, save them, share them and generate dashboards all inside Catch-e.

Unified notifications panel for: Approvals Expiring registrations Insurance documents Budget variations Compliance alerts Workflow reminders (checklists, terminations, settlements) Supports email, SMS, and in-app notifications (e.g.: fuel overspend, holiday office hours, service overdue) Fully auditable Apply Regular Expression (regex) validations to fields

Before sending any system-generated email (quote acceptance, rollover, termination notices, approvals, reminders): Users must be able to: Edit subject, body, and attachments View merged field outputs See which fields must not be removed (e.g., signed URLs, OTP tokens) Save the final sent version to the audit history Make per-send customisations without changing master templates

Goal: Automate renewal outreach and end-of-term actions. Identify contracts approaching termination (30/60/90-day windows) Applies Event Templates Trigger workflows based on time/status change Bulk termination/rollover management Template-driven email/SMS sequences (mail merge) Auto-generate extension offers Task orchestration for inspections, buyouts, and final invoices Funnel analytics: contacted → responded → rolled over Full audit history

Migrate existing MYOB and Xero Integrations from file based to API based to allow real-time integration

Handle budget variations and payroll synchronisation. Cashflow Reporting: High-value cash inflow/outflow dashboards with forecasting. Depreciation Reporting: Automated multi-asset depreciation workflows Reconciliation for FBT, GST, employer and employee balances. AI-assisted mapping of inbound employer payments to the correct employee and contract: Detect mismatches, partial payments, and overpayments Allocate across multiple contracts Provide exception handling & audit logs

Goal: Deliver real-time Dashoards, AI-powered insights, predictive intelligence, and compliance automation across all modules. Core Capabilities User Self-service dashboards and reports (customizable) Enable ad-hoc BI dashboards using the analytics engine AI-driven reporting automation with anomaly detection. Natural-language queries for non-technical users. User-Customizable Dashboards: Drag-and-drop KPIs, graphs, tables Prebuilt templates for Fleet Ops, Finance, Compliance, SP Admin Per-user and per-tenant dashboard saving Compatible with Superset/Metabase embedded dashboards RBAC-controlled widget visibility Real-time BI feed integration Interactive Visual Analytics: Graphical charts, tables, blended views Trend and time-series forecasting overlays Drill-down and drill-through capabilities Module-specific visual templates (Fleet, Novated, Salary Packaging) Report Scheduling & Distribution: Email/SMS delivery, secure signed URLs/OTP Recurring schedules (daily/weekly/monthly) Event-triggered automations Delivery tracking, open/read receipts

Dealer Portal Problem Statement: Vehicle delivery and settlement today rely heavily on manual coordination between dealers and Fleet Management Organisations (FMOs). A single vehicle delivery typically involves 5–15 emails, repeated data entry, and multiple follow-ups to confirm invoices, VINs, registration details, accessories, and delivery dates. This creates: Delays in settlement and payroll alignment Duplicate data entry across systems Increased error rates and rework Poor visibility into delivery status Operational overhead for both dealers and FMOs As delivery volumes increase, Much of the effort involved is coordination, not value creation and does not scale well. The Dealer Portal that enables dealers to submit delivery information once, mark vehicles as ready for delivery, and automatically trigger downstream settlement workflows—eliminating email-driven coordination and duplication of effort. Portal Goal: Enable dealers to self-submit and manage vehicle delivery information through Catch-e, so that FMOs and leasing teams can confidently and quickly progress settlements without manual chasing, re-keying, or reconciliation. Key Benefits Eliminates email back-and-forth between dealers and FMOs Reduces duplicate data entry and transcription errors Accelerates vehicle settlement timelines Improves data quality at the source Provides clear accountability and visibility for all parties Scope Dealer's ability to: Mark a vehicle as ready for delivery Enter or upload: Tax invoice VIN Registration details Delivery date Accessories and associated costs Validation of dealer-submitted data at entry Visibility for dealers into submission status: Submitted Accepted Requires action Automatic triggering of downstream workflows: Validation Settlement preparation Approvals Audit trail of submissions and changes Role-based access and permissions for dealers Out of Scope Dealer pricing negotiation or quote creation Dealer access to payroll, customer financials, or employee data Commercial relationship changes between dealers and FMOs Replacement of dealer management systems (DMS)

Transfer balances between contracts for the same driver/employer Transfer validation (balances, liabilities, holds, payroll locks) Approval workflows and reversal windows Ledger/journal creation; events via API Inclusion in reconciliation and cashflow reporting RBAC to restrict initiators/approvers

Enable Check-lists created on the Events Screen to be saved as templates for any process at the overall, tenant or user level. Allow the user to create a checklist, save it, and make it available within the tenant or privately for the user via a simple dropdown list. Enhance the Events tab to support selectable checklist templates for key business processes: Settlement Termination Rollover Onboarding Insurance renewal Each template includes structured steps: Confirmations Required uploads (artifacts) Data-entry steps Deep links to the correct UI screen (e.g., Vehicle, Contract, Finance, SP) Support mandatory/optional flags, timestamps, notes, validation, and progress tracking. Event-level statuses: Not Started → In Progress → Blocked → Completed Provides immediate workflow capability while the full BPMN workflow engine is delivered in later phases.

Visual workflow builder (Flowable) for multi-step processes: Approvals, Claims, Payments, Receipts, Variations, Renewals Auto-propagate defaults (contract start, employer, banking details, budget profiles) Agentic Workflow Copilot: suggests routing, resolves exceptions, and escalates tasks.

Add explicit “GST Included” / “GST Separate” flags on every expense. Support split-expense modelling. Display flags in UI, APIs, exports, and Xero/MYOB integrations. Auto-backfill where derivable.

A Machine Learning Forecasting & Predictive Insights engine that allows for : Predictive Tyre & Maintenance Profile Management. Driver cost forecasting (fuel, tyres, maintenance, insurance). Anomaly and variance predictions. Collaborative Learning Mode: anonymised pooled-data model to improve forecast accuracy across tenants.

Auto-populate contract start dates, pay cycles and propagate across related screens where possible to reduce manual entry, prevent data errors, and ensure consistent behaviour across all modules. These rules reduce manual entry, prevent data errors, and ensure consistent behaviour across all modules. Contract & Finance Defaults Default Contract Start Date: Auto-populate based on quoting workflow or employer configuration. Default Pay Cycle: Prepopulate based on the most common or most recent employer pay cycle; fully editable. Report Finance Payments (Default = TRUE): The Checkbox on the Finance tab is preselected by default and is editable, with an audit trail. Payment Start Date Deferment Rules: Determined by Business Rules Engine (employer-specific rules, delivery date, rego status, payroll cycle), with full explainability. Payment Total Consistency Rule: Total Payments (initial + ongoing payments) must equal the Finance tab payment code totals before contract approval. Discrepancies must be flagged and corrected. Vehicle Tab Defaults VIN → Registration (Rego) Prepopulation: Auto-populate registration number, expiry, model confirmation from VIN/rego services (PPSR/NEVDIS). Default Rego Expiry: Default to Contract Start Date + 1 day for new vehicles. Insurance Defaults Master Insurance Policy Expiry: Tenant-set onboarding field; applied automatically to all leases.

Right now someone has to create credit notes for periodic leases by hand every time. That's slow, easy to get wrong, and it means the Lease and Payment records can drift out of sync. We want to automate it, without touching the bits that are deliberately manual. What's in Periodic lease credit notes, both full month and partial month, posted automatically to the Lease tab and the Payment tab (principal, interest, finance). What's out Recharge (approval) credit notes and COVID-19 relief credits. Those stay manual, no change. How it works There's a new Credit button on the Lease tab. The user enters the Contract ID, picks the period they want credited, hits Credit, and the system asks whether it's a full or partial month (F or P). Full month: we just reverse the lot. Opposite-sign entries for the lease rental amounts on the Lease tab, and for principal, interest and finance on the Payment tab. Partial month: we show the rental start and end dates for that period, then ask for a Credit From date. It has to sit inside the rental period. From there we work out how many days are in the rental month, how many days we're crediting (credit date through to rental end date, inclusive), then pro-rate it: monthly amount divided by days in month gives the daily rate, times credit days gives the credit. Same as above, opposite-sign entries go to both tabs, with principal plus interest still equalling finance. Validation and safety nets Standard Catch-e prompts, so "OK to Save?" and "Cancel". Every credit needs to stay auditable and traceable back to the original lease period, and the maths has to line up with the existing lease schedule data. Reporting and accounting Credits show up correctly in lease schedules, sync properly with payment records, and finance integrity holds (principal + interest = finance). Done when A user can raise a full or partial periodic lease credit in one guided flow, both tabs update automatically and stay consistent, recharge and COVID credits behave exactly as they do today, and nobody has to touch a standard periodic lease credit note by hand again.

Submit and manage Metro Finance applications directly within Catch-e to streamline finance processing, reduce manual work, and receive faster approval decisions for customers.