Contract Insurance & FBT: Exemption for Electric Cars

Insurance, FBT calculations, and declarations

Exemption for Electric Cars

Warning: This page is no longer current as system changes on 27/02/2023 have removed the need for a workaround.

Qualifiers

  • You want to quote on a car that is electric

  • Treasury Laws Amendment (Electric Car Discount) Bill 2022 has passed

  • The car you are quoting on qualifies for an FBT exemption

  • Catch-e has not released the development change required for quoting exempt electric cars

Why is a workaround required?

Although you can already set a quote to be FBT exempt, the FBT Value still needs to be captured for electric cars that are exempt under the new legislation.

Electric cars will have an exemption for FBT Payable, but a Reportable fringe benefit amount is still required.

The quote and its subsequent contract must still store an FBT Value for FBT reports to return the required Reportable fringe benefit amount.

If a quote is marked as FBT exempt when it is created, the FBT Value will not be stored and reports will be incorrect.

Creating a quote

  • Create a quote with an FBT value

  • Enter the required quote details

  • Set Quotes / Contract FBT Type to either Statutory or Operating

  • Quotes / Vehicle FBT Value will calculate

  • Quotes / Vehicle FBT Value Lock should be checked to lock the amount

  • Update the quote to make it FBT exempt by setting Quotes / Contract FBT Type to Exempt

Editing a quote

  • Open the FBT exempt quote

  • Uncheck Quotes / Vehicle FBT Value Lock to unlock the amount

  • Set Quotes / Contract FBT Type to either Statutory or Operating

  • Make required quote changes

  • Quotes / Vehicle FBT Value will recalculate

  • Check Quotes / Vehicle FBT Value Lock to lock the amount

  • Update the quote to make it FBT exempt by setting Quotes / Contract FBT Type to Exempt

Event Email Placeholders

The placeholders listed below are available for use in Contract Event FBT emails.

  • When = pdffbtdeclarationadviceemail_message FBT Email Code = FBTA

  • When = pdffbtdeclarationemailmessage FBT Email Code = FBTD

  • When = pdffbtconfirmationemailmessage FBT Email Code = FBTC

Placeholders can use either ##placeholder## or {placeholder} format.

Placeholder reference

PlaceholderDescription

driver_name

Drivers/Contact "Given Name" "Surname"

client_code

Clients/Contact "Client Code"

reg_no

Contracts/Contract "Reg Number"

description

Contracts/Vehicle "Description"

odometer_date

Contracts/Maintenance "Date"

odometer

Contracts/Maintenance "Odo"

entrydatetime

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Employee Quarterly Troubleshooting

The Driver's Position Start and Position End form part of the calculation of days in the FBT Employee Quarterly report.

If the report shows unusual values for the Days this Quarter column, review driver position dates carefully to ensure they align with contract dates.

For example, if a driver starts after the report quarter, they will not appear and the surname may show as Unknown.

Statutory Rate

Statutory Rate and FBT calculations are used across quotes, contracts, and reports.

Quoting

When a quote is performed, the Statutory Rate is determined by:

  • Annual KMs (distance bracket)

  • Effective Date (rate year)

Contracts and Reports

When a quote becomes a contract, the Statutory Rate Date can refine calculations.

  • Blank or before 11/05/2011 → old rates apply

  • 11/05/2011 or later → new Federal Budget rates apply

A scheduled job may populate this automatically, but it can be overridden.

Example scenario:

  • 01/03/2011 contract entered

  • 15/05/2011 vehicle delivered

  • 01/07/2011 fleet takeover

Statutory Rate Date should remain 01/03/2011 to preserve correct treatment.

Note: Statutory Rate shown in the system is not always the same as the Operating Method FBT calculation. Employee Contribution is calculated as FBT Value × (100 - Business Usage)%.