Contract Payment Types: Payments Validations and Alerts

Payment type structures, posting classes, and setup

Payments Validations and Alerts

New

Invalid Supplier Code — Enter a "Supplier Code" and try again. If the same error appears, enter a valid "Supplier Code" and try again.
Total Payments Invalid — Enter a value in "Total Payments" and try again.
First Payment Due Invalid — Enter a date in "1st Payment Due" and try again.
A valid contract term must be specified before a new payment schedule can be created — Enter a "Term" and "Contract Start" date for the contract and try again.
A valid contract start date must be specified before a new payment schedule can be created — Enter a "Contract Start" date for the contract and try again.

Un-Post

This action will delete or modify payment no {payment_no}. This transaction has been exported and other systems may be affected, are you sure? — You can unpost this transaction, but you may need to do further updates to correct data in your accounting system.
This transaction has been exported and other systems are affected. Only authorised users can Un-Post. — Contact an 'admin' user in your business to unpost this transaction for you.

Save

Unable to Save due to incorrect setup! Cannot have GST on FIN when is set to 'no'. — You will see this message if there is a configuration problem for exporting the payment type Finance – Principal and Interest. Visit the Xero Setup to check set-up details for the control plexportfinancereportingflag. Update your system accordingly.
'{reference/invoiceno}' already exists on another transaction for supplier '{suppliercode}'. '{supplier_code}' does not allow duplicate reference or invoice number entries. — This supplier has Suppliers / Account "Allow Duplicate Reference" un-checked.
1. You must use a unique reference number for this record, or
2. Edit the supplier record and check on "Allow Duplicate Reference".

Payments Structures

End

		FieldTypeDescription
Final Payment Due	Calculated	Calculated value based on "1st Payment Due" and "Total Payments" values.

On Hold

		FieldTypeDescription
On Hold	Check box	The date and check box are blank until either are entered, or they are updated from another screen. Click here to see full details of the "On Hold" business rules.

Stop Payments

		FieldTypeDescription
Stop Payments	Check box	The date and check box are blank until either are entered, or they are updated from another screen. Click here to see full details of the "Stop Payments" business rules.

Contract Totals

		FieldTypeDescription
Life Billing Budget	Num	Displays the GST exclusive total for the corresponding Billing records that are in 'Posted' or 'Pending' status.
Life Payments	Num	Displays the GST exclusive total for all of the Payment records of this type that are in 'Posted' or 'Pending' status.
Variance	Num	Displays the difference between the Billing and Payment totals. This will highlight if you have a mismatch between the scheduled payments and the planned billings. If the contract's payments and billings are both monthly, then there should be no variance. If the billings are weekly or fortnightly, a small rounding is likely.

This value is to help you check that you have set up the lease correctly. If a contract has been suspended early and pending billing records remain, this value will show this. Depending on your company's termination process, refer to the Funds Check or the Driver FBT Report to confirm variances on termination.