Global Controls: Sales Ledger (SL)

System-wide configuration settings

Sales Ledger (SL)

ModuleNameCommentDefault Value
slreceiptssearchrememberfiltersflagThe default setting is 'no' and in this case, navigating back to the Receipts / Search tab from a particular Receipt-Item will retain the "Receipt ID" as the filter. Set this flag to 'yes' if you want to retain the Receipts / Search filters that are in use when you return to this tab from looking at a particular Receipt-Item. In either case, if you navigate elsewhere (i.e. outside of the Receipts module or you re-enter the Receipts / Search screen via the top menu), the filters will be lost and the defaults apply again.no

Salary Packaging (SP)

ModuleNameCommentDefault Value
sploginaccessroleUsed in Salary Packaging.package_employee
spspclientpackagingdefaultsbankaccountenabledflagdefaultClients / Packaging Defaults "Client Bank Account" - set a default entry for this field.no
spspclientpackagingdefaultstaxablesalesdefaultClients / Packaging Defaults "Taxable Sales" tab. - set a default entry for this field. Choose from ' only-fees' or 'all-items.only-fees
spspemployeepackageitemsedit_flagSP employee package items edit flag1
spsuperannuationguaranteerateThis rate is used to calculate the default Employees / Contact "Employer Super" amount. Go to the Tax Rates page for the history of this control.0.115

Note: BECS system. The Bulk Electronic Clearing System is used to generate a banking payments file. The field "usercreditsonly" relates to the type of BECS account the client has. No indicates that a total transaction debit should be exported (in the case of full BECS users), yes indicates that only credit transactions should be exported (in the case of credit only BECS users). Most commonly set to no, contact your financial institution to identify your BECS account status.

Refer to General Ledger Export To BECS / Reimbursements (ABA) for more information.

Create a global control

Qualifiers

  1. You need to create a new record for an existing control where a new Effective From date is required
  2. In most cases, updating a global control is recommended
  3. You have read the relevant set-up documentation
  4. We recommend first testing your changes here in your Staging or Support environment

Process

  1. Go to # Go to Setup / Reference Data
  2. Table - select 'gb_controls'
  3. Name - enter the name, or part of the name of the control you want to change
  4. Click on **
  5. Name - click on the hyperlink of the target record
  6. You will be navigated to the Reference Data / Detail tab
  7. Click on **
  8. Effective From - enter the date the new control should take effect
  9. Value - enter the required value
  10. Click on **

FLEET CONTROLS

Main Page > Fleet / Controls

Fleet controls are user definable defaults and codes. These include VMRS type codes, work codes and contract types and posting classes.

Maintenance

Refer to the sub pages below for details on each Maintenance control:

Vmrs Codes

Work Codes

Cause Codes

Accounts

Refer to the sub pages below for details on each Accounts control

Contract Types

Details Screen

Accruals Screen

Billing Screen

Initial-Fees Screen

Expenses-Approvals Screen

Expenses-Other Screen

Payments Screen

Posting Classes

Interfaces

Card Interfaces

Set Up

| --- | --- | --- | | Variants Add a Profile Vehicle Type Update a Profile Vehicle Type Profiles Review service costs - periodically review the stored costs used in the maintenance profile Review tyre costs - periodically review the stored costs used in the tyre profile Review fuel costs - periodically review the stored costs used in the fuel profile
| | | | Finance Financier - set-up a new financier. Create Financier interest rate records Create default quote fees for a Financier by Contract Type Deferred Payments
| ** ** | | **** | | Link a supplier to a card interface Create mappings for a card interface
| **** | | |
| : Create a reimbursement supplier : Create a reimbursement interface : Create reimbursement interface mappings | | |
| Payments | | |
| Configure a Sundry Payment | | |

System Configuration

Geo-blocking

IP Addresses from all countries except for AUS, NZ, UK and USA are geo-blocked by the system as a standard security precaution.

If you travel to countries other than AUS, NZ, UK and USA, you will not be able to access the Catch-e system.
If you need access to the Catch-e system, the Driver Portal or APIs while travelling, set-up a VPN service and run it from an Australian or New Zealand IP address.

Visit Telstra VPN for a sample VPN service.
The link above is an example only, it is your responsibility to choose an appropriate VPN provider and to consider their quality and security when doing so.

If you have staff who are working permanently from a geo-blocked country, we recommend using a business VPN to enable Catch-e system access.
If you want to access Catch-e without a VPN, you will need an IP address whitelisted to allow access.

Only whitelist static IP addresses can be whitelisted.

Please allow about 2 weeks lead time to whitelist an IP address, as this must go through the standard development and deployment processes.

Annual audit: You will need to confirm the IP Addresses whitelisted on your behalf each year back to Catch-e.

General

System Menu - The System Menus available at the top of the screen can be customized by Role.

Global Controls - a variety of setting can be adjusted for your business. Review these settings with your Account Manager.

Field Names - some screen field names can be customised.

Bespoke Fields - custom screens and fields can be created in the Clients, Quotes and Contracts modules.

New Zealand - details particular settings to check if you are a New Zealand customer.

Access

2 Factor Authentication can be set-up as required to improve login security.

When external users (Drivers and Fleet Managers) log into the system, they see the UserGuide.pdf when they click on the Help wiki. You can create or edit your guide and upload it in the Setup / Import/Export Files screen. Here is a sample to start with.

Drivers can be directed to use the Driver Portal instead of restricted system screens. This portal has been developed with driver claims and reports as it's focus.

Email

**Email Configuration | Mail Failed Scheduler Jobs → SES | SMTP → Email Setup

Quotes

The pages below provide system set-up details and context to help you during a system implementation.

Quote Template - how to set-up a quote template

Dealer Quote Request

Quote Event Email - set up Quote Event Emails for an email to be created with a Quote Event.

Registration - how registration costs are calculated.

Quote Profiles - how quote profiles are set-up and sample templates to get you started.

Roadside Assistance - Roadside assistance plans can be stored in the system using the table qtroadsideassistanceplans. This allows the supplier and premium to be selected with the system then calculating the monthly budget. The contract type must have a budget class code of "RSA" for the Roadside Assistance profile to be available. The Global Control qt roadsideassistanceplancode can be used to set a default plan.

REVS - how REVS are set-up to calculate in a Quote.

Swann Interface - find out how the Swann interface works to automate data transfers for Tyre and Rim Insurance and Extended Warranties

Contracts

Forms - how to create various templates for printing spreadsheets or documents for your records.

Screen Reports - how to create custom reports for your records.

Certificate of Currency - a Contract Event can be configured to issue your driver with a Certificate of Currency or Insurance information document.

Claims Setup - how to set-up the Claims screen

Billing

**Billing Setup → Invoice Templates | Invoice Placeholders | Invoice Header | Invoice Footer | Invoice System Placeholders | Credit Notes

Channel

Channel - configure Channels.

APIs

APIs - use the listed APIs for your integrations.

Third Party Developers - notes on setting up access for third party developers.
Salesforce - use the apex method to configure an integration.