Contract Payment Types: Payments Sundry Payment

Payment type structures, posting classes, and setup

Payments Sundry Payment

If the defined types of payments won't do, you can set-up a 'Sundry Payment' payment type to make payments.
Go to the Payments Setup page for all the steps required to set-up your payments.

Visit the Contracts / Payments - Workflow page for step-by-step details on how to perform the various processes in this area.

Payment Types

Finance
Finance - Principal and Interest
Comprehensive Insurance
Roadside Assistance
Management Fee
Sundry Payment
Sundry Payment - Packaged

Payment Structures

Fields

Payment Type (Drop List) — Choose any 'Sundry Payment'.
Payee (Text) — This field will be blank unless the contract is being salary packaged. This is a read-only field.
Payment Method (Text) — This field will be blank unless the contract is being salary packaged. This is a read-only field.
Schedule (Drop List) — Displays the "Supplier Code", "Supplier Ref" and "Final Payment Due" of the selected schedule. The presentation is 'Code - Ref - Due'. If there are multiple schedules, the active schedule is displayed. The active schedule has an Asterisk appending the display, e.g. 'Code - Ref - Due*'. Other schedules can be shown if selected. Selecting --ALL-- will display all schedule records from oldest to newest.
Supplier (Lookup) — A default supplier will populate here for new records if configured to do so. If blank, enter or lookup the required supplier code.
Supplier Ref (Text) — Enter a reference for this contract payment schedule.
Sundry Payment (Num) — This field is blank until the user has entered an amount. The field name shows the name of the linked class.
GST (Num) — This field is blank until the user has entered the net amount, then this GST amount will calculate and can be edited. If the linked Contract Types / Payments “G” field is set as ‘N’, the GST field is hidden, and the value will be set as 0.
Periodic Interval (Drop List) — Defaults to ‘Monthly’ but can be edited.
Due Day (Num) — Defaults to ‘1’. Used to calculate the day part of the "Due Date" for period 2 onwards.
Total Payments (Num) — Populates as the contract’s “Term” and can be changed.
1st Payment Due (Date) — Defaults to the 1st of the month following the “Contract Start” date. Updating may change subsequent due dates.
Final Payment Due (Date) — Calculated from "1st Payment Due" and "Total Payments".
On Hold (Check box) — Blank until entered or updated. See On Hold business rules.
Stop Payments (Check box) — Blank until entered or updated. See Stop Payments business rules.

Contract Totals

Life Billing Budget (Num) — GST exclusive total for Billing records in 'Posted' or 'Pending' status.
Life Payments (Num) — GST exclusive total for Payment records in 'Posted' or 'Pending' status.

Field	Type	Description	Notes
Variance	Num	Displays the difference between Billing and Payment totals. This highlights mismatches between scheduled payments and planned billings. If both are monthly, there should be no variance. Weekly or fortnightly billings may show small rounding differences.	Used to verify lease setup correctness. If a contract is suspended early with pending billing records, this value will reflect it. Refer to Funds Check or Driver FBT Report for termination variances.
Notes	Text	Enter a note for the schedule.

Payment Schedules

Column	Type	Description
**	Icon	PDF icon displayed if payment row is posted. Opens remittance advice document.
#	Check Box	Select to unpost a posted row or delete a pending row. Disabled if part of BECS or BPAY batch.
Code	Text	Supplier Code for the row.
Period	Num	Period number.
Due Date	Date	Scheduled due date. Hyperlink to Payments / Periodic screen.
Post Date	Date	Date the payment was posted.
Net	Num	Net amount of payment. Heading shows linked posting class code.
GST	Num	GST amount. Hidden if “G” = ‘N’.
Total	Num	Net + GST.

Action Buttons

Print a PDF or CSV output of the Payment Schedule displayed on the screen.
The Date, Finance and CSD values of all 'Pending' rows in the Payment Schedule are available for editing.
During an "Edit", the CSD will not re-calculate automatically if Finance values are changed.
If the 'Period 1' row is edited, the "Initial Value" field will be updated with the new value.
Insert a new line in a Payment Schedule. Period, Due Date and Payment components can be typed in. Existing values can be used. The schedule re-sorts by Period. Inserted rows are placed in the schedule row of the same period. The Insert button supports corrections and can contain negative values.
Un-Post: After selecting a posted row via "#", the Un-Post button becomes enabled if permitted. Payment No can only be selected if status is "Posted". Users with access to Fleet / Payments / Periodic screen and posting permissions can unpost payments not exported. If supplier payment_method is in ('direct-credit','bpay'), and relevant fields are populated, the row checkbox is disabled. If only pending transactions exist, checkboxes are hidden and the schedule can be deleted. Posted rows cannot be deleted.
Vary: Used to create a Stop Payment or alter Payment Structure and rebuild all pending transactions. Intended for global updates such as correcting amounts or extending terms. Inserted rows are not changed.
Deleted rows in the outstanding date range will be re-created when a "Vary" is performed. Pending values will be reset unless created via Insert.
Click to create the required payment records.

Screen Legend

Pending — Red text; not posted.
Pre-Post — Black text on yellow background; partially processed and must be reset.
Posted — Black text; posted and transferred to Purchase Ledger.
Stopped — Grey text/background; stopped due to suspension.
History only — Grey background; no accounting impact.
On Hold — Red text on pink background; temporarily on hold.

Payments Packaged Sundry Payment

When the Contract Type "Group" is 'Salary Packaged', one payment type is available for selection in the Contract Type / Payments tab.
When you create a new payment structure, all required information will populate from the linked Item. These should not normally require changes.

Visit the Contracts / Payments - Workflow page for step-by-step details on how to perform processes in this area.

Set-up a periodic payment record in the Contract Type / Payments tab to use on nominated Package Items.
Package Items using payments need a "Disbursement Type" of 'Periodic'.
The Posting Class used will not display on the Contracts/Maintenance tab and does not map to Driver Reports.