Fuel Charging

Drivers will see variations of the claim screen depending on how their "Fuel Type" is set and (if Electric) which 'EV Charging' event value is recorded.

Visit the EV Charging Method illustrations page for illustrations of how various settings affect the Driver Portal screens.

Screen Logic

Standard Screen:

  1. Budget Fuel / Charging has been selected

  2. Contracts / Vehicle "Fuel Type" is not 'Electric' or

  3. Contracts / Vehicle "Fuel Type" is 'Electric' and Contracts / Contract "Contract Start" date is before '01/04/2022'

  4. Type - select from the standard list including 'Electric Charging' (EVACT)

Standard Screen: defaults to 'Electric Charging'

  1. Budget Fuel / Charging has been selected

  2. Contracts / Vehicle "Fuel Type" is 'Electric' and Contracts / Contract "Contract Start" date is on or after '01/04/2022'

  3. Contracts / Event has no 'EV Charging Method' event

  4. Type - 'Electric Charging' (EVACT) is the default. No other type is available.

Home Charging

  1. Budget - Fuel / Charging has been selected

  2. Contracts / Contract "Contract Start" date is on or after '01/04/2022'

  3. Contracts / Vehicle "Fuel Type" is 'Electric'

  4. Contracts / Event the only (or most recent) 'EV Charging Method' event value is 'Home Charging'

  5. Type - 'Home Charging' (EVHOME) is the default. No other type is available.

Home Charging Percentage

  1. Budget Fuel / Charging has been selected

  2. Contracts / Contract "Contract Start" date is on or after '01/04/2022'

  3. Contracts / Vehicle "Fuel Type" is 'Electric'

  4. Contracts / Event the only (or most recent) 'EV Charging Method' event value is 'EV Home Charging Percentage'

  5. Type - select from 'Electric Charging' (EVACT) or 'Home Charging Percentage' (EVPCT). No other types are available.

Electric Vehicles

Electric vehicles with a "Contract Start" date after '01/04/2022' should have an 'EV Charging' event recorded.

Below is a summary of the three available value settings.

Follow this link for more details of which setting is appropriate according to ATO guidelines:

https://www.ato.gov.au/law/view/document?DocID=COG%2FPCG20242%2FNAT%2FATO%2F00001&PiT=99991231235958&document=document#H20

Actual Cost

  1. Claim actual costs from a external charging stations.

  2. The standard claim screen fields are shown.

  3. Odometer Reading and Fuel Quantity (Litres) fields are optional in this case.

Home Charging

  1. Claim Home Charging of 0.042c per km based on the odometer reading

  2. A Home Charging claim requires the Odometer Reading to be entered.

  3. An opening Odometer Reading is not required in the system for new vehicles.

  4. From existing data and the reading entered above, Kms Claimed is calculated, but can be edited downwards if the calculation kms are too high.

  5. GST is not applicable to this type of claim.

Home Charging Percentage

  1. Make claims using either method above.

  2. This can only be done if the vehicle can generate an annual report that provides how much charging was done externally and how much charged at home.

  3. Actual costs can be claimed on an ongoing basis.

  4. Home charging can be claimed when the driver has determined the percentage of charging that was done at home for the year.

  5. The Home Charging Percentage and the Odometer Reading need to be entered.

  6. An opening Odometer Reading is not required in the system for new vehicles.

  7. From existing data and the fields entered above, Kms Claimed is calculated, but can be edited downwards if the calculation kms are too high.

  8. GST is not applicable to this type of claim.

Fuel Claim Scheduler Jobs

Visit the Fleet Management Scheduler Jobs page for details of two standard scheduler jobs you can activate.

Use these jobs to:

  1. Review your current portal contract settings for Fuel / Charging

  2. Automatically create the event required to enable access to the Home Charging screen for eligible contracts.

Note: Currently only events to enable access to the Home Charging screen are created by the scheduler job. If you wish to enable the Home Charging Percentage screen for vehicles, you will need to need to determine your own logic for allowing this and update the vehicle's event selection. If you want to automate the logic you use use for Home Charging Percentage, contact Catch-e Support and send in a Report Request to make changes to the event creation job.

Useful Queries

Run this query to review the required settings documented in the Driver Portal page Fuel / Charging Claims section.

SELECT
    i.interface_code,
    i.interface_type,
    ivm.product_code,
    ivm.description,
    ivm.status_flag,
    pc.posting_class_code AS budget,
    vmrs.vmrs_code AS type,
    cevpc.name AS event,
    cev.event_value,
    cev.default_flag,
    cev.status_flag
FROM fm_interfaces AS i
INNER JOIN fm_interface_vmrs_mappings AS ivm
    ON ivm.interface_id = i.interface_id
INNER JOIN gl_posting_classes AS pc
    ON pc.posting_class_id = ivm.posting_class_id
    AND pc.qt_profile_table_name = 'qt_quote_fuel'
INNER JOIN fm_vmrs_codes AS vmrs
    ON vmrs.vmrs_code_id = ivm.vmrs_code_id
LEFT JOIN fm_contract_event_values AS cev
    ON cev.vmrs_code_id = ivm.vmrs_code_id
LEFT JOIN gl_posting_classes AS cevpc
    ON cevpc.posting_class_id = cev.posting_class_id
WHERE i.interface_type = 'claim'
  AND ivm.status_flag = 'active'
ORDER BY
    ivm.status_flag,
    cev.default_flag,
    ivm.description;