Field

Description

Driver ID (Num)

Unique sequential system-issued number

Surname (Text)

Driver’s surname (may be role restricted)

Salutation (Select List)

Driver’s salutation

Given Name (Text 30)

Driver’s first name (max 30 characters, role restricted)

Middle Name (Text)

Driver’s middle name

Gender (Select List)

Driver’s gender

Client (Text)

Employer client name. Locked after creation unless no contracts exist (role restricted)

Work Phone (Text)

Work phone number. Visible in Contracts hover tooltip (role restricted)

Work Fax (Text)

Facsimile number

Position (Text 60)

Job title

Position Start (Date)

Start date in current position

Position End (Date)

Employment end date. Past dates shade record pink in lookup screens

Mobile (Text)

Mobile number. Visible in Contracts hover tooltip (role restricted)

Employee Number (Text)

Employer payroll number. Searchable at contract level (role restricted)

Licence No (Text)

Driver licence number (up to 30 characters, role restricted)

State (List)

Licence issuing state (includes Overseas option, role restricted)

Expiry (Date)

Licence expiry date

Licence Card Number (Text)

Card number associated with licence (used in credit checks)

Licence Class (Text)

Free-text licence classes (e.g. C, LR, MR, HR, HC, MC)

Email (Text)

Driver email (supports multiple emails via semicolon). Used for reporting and login validation

Package Advisor (List Box)

Links employee to package advisor

Note (Text)

Unlimited notes field

Card Account Number (Text 16)

External card account reference (e.g. meal card)

Pay Cycle (List)

Pay cycle used in novated quotes validation

External Code (Text)

External fleet system reference code

Field

Description

Postal Address 1

Address line 1 (role restricted)

Postal Address 2

Address line 2 (role restricted)

Suburb/Town

Address line 3 (role restricted)

State (List Box)

State selection list (role restricted)

Postcode (Num 4)

Postal code (role restricted)

Reports By

Delivery preference (Email, Post, Self Service). Default is Email

Field

Description

Home Address Same

Copies postal address into home address

Home Address 1

Home address line 1 (role restricted)

Home Address 2

Home address line 2 (role restricted)

Suburb/Town

Home suburb/town (role restricted)

State (List Box)

Home state selection (role restricted)

Postcode (Num 4)

Home postcode (role restricted)

Home Phone

Home phone number (role restricted)

Home Type

Own or Rent

Years At Address

Years at address (2 decimal precision)

Date of Birth

Driver date of birth (role restricted)

Salary

Annual salary (role restricted)

With Employer

Years with employer (2 decimal precision)

Last Edit

System-generated audit of last edit

Tag Number

e-tag number reference

Tag Account Number

e-tag account reference

Account Name

e-tag account name

Tag Supplier

Must be supplier type “card services”

External ID

External fleet system driver identifier

Access

Enables login creation and email notification (role restricted)

2FA Enrolled

Indicates if two-factor authentication is enabled

Driver Claims

Controls ability to create claims (internal users only)

Driver Login

Displays login method used (Driver ID or Email)

Last Login

Last login timestamp (or “Never”)

Field

Type

Description

Client

Display only

Employer name

Pay Cycle

Display only

Employee pay cycle

Employee No

Text

Employee identifier

Position

Text

Job title

Annual Salary

Number

Salary excluding super

Allowances

Number

Additional allowances

Employer Super

Number

Calculated super contribution

Total Employment Costs

Calculation

Salary + Allowances + Employer Super

Employee Super

Number

Additional salary sacrifice super

HELP Debt

Checkbox

Indicates HELP debt

Button

Description

View

Opens record view

Update

Saves changes

Edit

Enables edit mode

Cancel

Cancels changes

Confirm

Confirms and saves changes